Digital Spring Cleaning

Spring Lilies of the Valley

In addition to the usual housekeeping tasks associated with spring cleaning, I am completing a digital cleaning project for my business. It doesn’t provide the same sense of satisfaction as routine housework in that I don’t have the gratification of seeing clutter or dust removed. But when I sit down to work at my computer, I feel a sense of calm that comes from order. I recommend this process for all small business owners. It facilitates your business continuity planning, since you will only be backing up and tracking the files and applications that you actually need and regularly use. I began my removing software applications that I no longer use, thereby ending the obligation for their licensing fees. I made certain that all of my current software applications are up to date. I organized my digital media files, including audio, video and graphics, with a tagging system for more efficient retrieval. In case of duplicates, I retained the highest quality file. I made certain that all of my directory and contact information is up to date, streamlined my databases and confirmed my file taxonomy so anyone can find a file without reading my mind. I also deleted all of the junk files. It is great to sit down to the computer in apple-pie order. Next, I am organizing my home and personal files in the same manner. I am also doing the more conventional cleaning and de-cluttering tasks. I have sold or donated over 1,200 books, some of which I have had since high school. One month later, I cannot remember which ones are gone, that is how infrequently I consulted them. I read that one reason for the popularity of e-readers in Japan is that they enable large libraries in small homes. I already feel lighter. This photograph, by the way, is of lilies of the valley that are now ubiquitous in my neighborhood. The lilies and the clean home and office are a sign that spring has arrived.